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In this post, I'll show you how to use the Consolidate data feature in Excel to take data from a series of worksheets - or workbooks - and summarize them into a single worksheet.Consider the situation where you have data for twelve months of your business stored one month per sheet in an Excel workbook.If you did not choose "Create links to source data" the consolidation is simply a summary of the data without any details so there is no grouping applied and the results are summarized only.As this data is linked you can use the Trace Precedents option to go to the cell containing that data.Provided you have the same range of data on each of your worksheets and they are all in the same position all you will need to do is to click the Worksheet tab and the range will already be selected for you so it's not as big a job as it might seem.The ranges you consolidate do not necessarily have to be of the same size in each worksheet.Choose Data Consolidate to view the Consolidate dialog.

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To do this select an empty sheet in the workbook - add a new one if necessary - and click in it.So the number of rows or the number of columns or the number of rows and columns might be different from sheet to sheet.For example, if we had opened a new office in a September, we would need to expand the range selected in September to account for the additional rows of data for that new office and we would then continue to do that for every worksheet that contained those extra rows.You can use Excel's Consolidate feature to consolidate your worksheets (located in one workbook or multiple workbooks) into one worksheet. If you check Create links to source data, Excel creates a link to your source data (your consolidated data will be updated if your source data changes) and creates an outline. Below you can find the workbooks of three districts. Before you start: if your worksheets are identical, it's probably easier to create 3D-references (if you have one workbook) or External References (if you have multiple workbooks) to consolidate your data. However, the beauty of the Consolidate feature is that it can easily sum, count, average, etc this data by looking at the labels. Because our worksheets are not identical, we want Excel to sum cells that have the same labels. When you click Ok, Excel summarizes all the data into your new sheet.You will see grouping tools down the left of the screen which you can use to display and hide the data.Back in the Consolidate dialog, click Add to add this first set of data to the consolidation dialog.Continue and add the second and each additional set of data to the References section of the dialog.For our data we want to add the values so we'll set the Function to Sum.However we could have chosen any of these 11 functions: Sum, Count, Average, Max, Min, Product, Count Numbers, Std Dev, Std Devp, Var and Varp.Click in the Reference area and click the Expand/Collapse button to its immediate right.Select over the first data range to consolidate - to do this you will need to click the Sheet tab and then drag over the data including the row and column headings.




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